How it works
Go from paper-driven manual processes to reducing AP costs,
keeping vendors accountable and improving visibility into spend
PoochPay pairs AP automation with a human touch. Our cloud-based invoice processing solution automates your manual AP processes, while our friendly team of AP experts manages it all, saving you time, reducing your costs and giving you more control and visibility over your spend.
From receipt to reporting, we take all the labour-intensive work of invoice processing off your plate, so you can focus on leveraging your data (instead of inputting it).
Step 1 : Set Up
Tell us what you need. We’ll handle the rest.
PoochPay is a complete outsource AP solution. We manage everything from setting up your custom, cloud-based invoice processing system, to ongoing support and maintenance.
- You supply your rate cards, pricing tables, GL codes and 3-6 months of historical invoices
- We create your custom invoice processing system and train your team on how to use the interactive dashboard
- Your vendors send all future invoices to PoochPay
- Invoices are automatically captured, coded, validated, collated and displayed in your interactive dashboard
Step 2: Process
Get the intel you need on autopilot
- During processing, PoochPay captures every component of all your invoices, from header details to individual line items
- PO invoices are processed according to your required workflows (2 - 3 way matching, etc.), while non-PO invoices are GL coded and flagged for approval
- All invoice types and formats are supported–paper, PDF,EDI, XML– for PO and non-PO invoices
- Have a non-traditional invoice format or vendor? No problem. PoochPay is 100% customisable to your needs.
Step 3 : Validate
Fast track invoice validation.
Identify and prevent overcharges.
- Validation is fast and effortless with PoochPay.
- First, every invoice, vendor name and line item is compared against existing rate cards, contracts, pricing tables and PO numbers to validate the expense.
- Finally, all validated invoices and variances are collated, flagged for approval or follow-up and uploaded to your interactive dashboard for easy review.
During the validation stage, we regularly find up to 10% of transactions don’t match the contracted rate – or aren’t contracted – saving you costly overcharges
Step 4 : Approve
Eliminate back and forth and streamline approvals
- No more chasing after team members or digging through emails and papers to figure out who is waiting on what.
- PoochPay displays approval status in your interactive dashboard. Team members can see what invoices are ready for their approval, and you get access to the most up-to-date
- All approved invoices can be exported in a payment upload file, then uploaded in your payment system.
Step 5 : Report
Understand and manage your costs from any angle
- Our line item validation capabilities give you deeper insights, so you can make more informed decisions.
- Our team can also set up custom or recurring reports for you – monthly, quarterly, annually, etc. Or you can generate reports on demand.
What clients say about us
We have worked with FFS for the past three years to improve the Accounts Payable function for our freight providers. The data that is collected through this activity is providing a powerful reporting resource that enables us to closely analyse our freight operations.
We are saving at least 5 days every month in labour. Just in labour alone.